One change for the worse is that it takes several more clicks to reach the import/export function in Outlook 2010 than it does in earlier releases of the program. In older Outlook versions you simply clicked File > Import and Export to open the wizard, but in Outlook 2010, you must click File > Options > Advanced > Export.
You can save yourself a few clicks and get many more comma-separated value (CSV) export options by installing the free CodeTwo Outlook Export add-on. The company claims the program works with all versions of Outlook since 2001; I tested it in Outlook 2010 on a Windows 7 PC.
CodeTwo Outlook Export adds an Export button to the far right of the Home ribbon in Outlook 2010 and to the Standard toolbar in earlier Outlook versions.
CodeTwo Outlook Export adds an Export icon to the Home ribbon in Outlook 2010 and an Export button to the Standard toolbar in Outlook 2007, 2003, and 2002.
(Credit: screenshot by Dennis O'Reilly/CNET) Add, delete, and reorder the Outlook items to be exported to a CSV file via the buttons in the main CodeTwo Outlook Export window.
(Credit: screenshot by Dennis O'Reilly/CNET) Change the field separator and text qualifier in the CodeTwo Outlook Export add-on via the Options dialog.
(Credit: screenshot by Dennis O'Reilly/CNET) CodeTwo Outlook Export confirms the number of items exported and the name and location of the CSV file containing the data.
(Credit: screenshot by Dennis O'Reilly/CNET) CodeTwo Outlook Export creates only CSV files; Outlook's own exporter can generate Microsoft Access and Excel files, as well as Outlook's own .pst files. Since I usually export to CSV files anyway, this limitation doesn't affect me. And there's simply no way Outlook can match the export options offered by CodeTwo Outlook Export.
If you're looking to free your Outlook data from the confines of the the program's own export limitations, CodeTwo Outlook Export makes the process much easier and more flexible.
For information on saving your Outlook mail in the folder of your choice, see my post from February 2008. To learn more about customizing Outlook's archive settings, read this post from last January.
Finally, for instructions on synching your Outlook, Gmail, and iPhone contacts and calendar entries, see the post from July 2009.
Regards
Raheel
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